Export PDF

Export PDF

Tickera includes a built-in Export PDF tool that lets you generate printable attendee lists for any of your events. Whether you need a quick on-site check-in sheet, an overview of ticket sales, or a document to share with your staff, this feature makes it easy to create a clean, customizable PDF in just a few clicks.

To access it, go to Tickera -> Settings -> Export PDF.

Available options

When you open the Export PDF tab, you’ll find a simple set of controls that define what your exported file will look like and what data it contains.

1. Event
   Select the event for which you’d like to generate the attendee list. Only events that already have ticket sales will appear in the dropdown.
2. Show Columns
   Choose which data columns to include in the PDF. Typical options include:
   • Check field – Great for manual check-ins.
   • Ticket owner – Displays the name of the person attending.
   • Payment date – Shows the date when each ticket was purchased.
   • Ticket ID – Lists the unique ID of each ticket.
   • Ticket type – Displays which ticket type was purchased.
   • Buyer full name – The name of the person who made the purchase.
   • Buyer email address – The buyer’s email address.
   • Checked-in - Simple Yes or No depending on the ticket check-in status.
   • Check-ins - A list of all check-ins for each ticket.
3. Document Font
   Pick the font you want to use in the PDF. If you plan to print the list, choose a clear, easy-to-read font.
4. Document Font Size
   Adjust the font size to suit the amount of information you’re including.
   Tip: If you’re exporting many columns, choose a smaller font to keep everything neatly aligned.
5. Document Orientation
   Choose between Portrait or Landscape layout.
   Tip: Landscape works better for long ticket type names or when you’re exporting all available columns.
6. Document Size
   Select your preferred paper format, such as A4 or Letter.
   Tip: Always check what paper sizes your printer supports before exporting.
7. Document Title
   Set the title of your PDF. This will appear at the top of the exported file and will also be used as the filename when downloading.

Once everything is set, click Export Data to generate your PDF. Tickera will automatically create and download the file to your computer.

Why it matters?

The Export PDF feature is particularly useful when you need a quick offline reference for event staff, security teams, or check-in personnel. It’s also handy for post-event reporting or when you simply prefer a hard copy of attendee data. Because you can choose which fields to include, the same tool works for everything from minimal on-site lists to detailed administrative records.

Pro tips

• Less is more: If the goal is manual check-in, keep only essential columns (like attendee name, ticket type, and a checkbox). It keeps your printout clean and easy to scan.
• Mind your layout: Use landscape orientation and smaller fonts when exporting wide datasets.
• Combine with CSV Export: For deeper analytics or importing data into spreadsheets, consider using the CSV Export add-on alongside this feature.