Check-in Notifications — an add-on for the Tickera plugin

The gate scans the ticket.
The attendee gets the email.

Auto-send a welcome email the moment a ticket is checked in at the gate. Venue map, schedule, wifi password, drink voucher, thank-you note — whatever you want to land in their inbox at the exact moment they walk through the door. No staff to wave it down. No app. Just a scan and a send.

Email fires the instant the ticket is scanned — not a minute after
Send to attendee, to buyer, or to both — per event
Custom subject + HTML body — merge tags for name, ticket, event
Works with the Checkinera app and the web scanner

Or get Bundle — $199/yr

Included in Bundle & Lifetime

What you can send

Six emails worth firing
at the exact moment they arrive.

Welcome email

“You’re in. Doors close at 11. Headliner at 9:30. Here’s the wifi password.” Fires the second they scan through.

Venue map link

Drop a Google Maps pin, a PDF map, an interactive seating chart — right in the body. Attendees never wander.

Schedule reminder

“Your workshop starts in 30 minutes — Hall B, ground floor.” Pulled from the event meta, slotted into the email automatically.

Drink / merch voucher

One-time code in the email body. Show at the bar, redeem at the merch tent. No printing, no apps, no fuss.

Sponsor message

Slot a sponsor banner into the check-in email. Guaranteed inbox arrival, perfectly timed with the moment they hit the venue.

Thank-you note

A polished post-check-in message with a thank-you, a feedback link, or a discount on the next event — sent the moment attendees walk in.

How it works

A scan triggers a send.
That’s the whole thing.

01

Write

Draft the email once.

Open the add-on settings, write a subject + HTML body. Drop in merge tags like {attendee_name}, {event_title}, {ticket_id}. Save.

02

Scan

Staff scans at the gate.

Use the Checkinera app on a phone, or the built-in web scanner on a laptop. Standard QR scan — same thing you’ve been doing.

03

Send

Email lands in the inbox.

Within a second of the scan, the email fires through your WordPress mail config (SMTP, SendGrid, Mailgun, whatever you use). Attendee gets it before they’ve walked 20 feet.

Common questions

Things people ask
about check-in mail.

Who gets the email — the buyer or the attendee?

Your choice, per event. If a buyer purchased 6 tickets for 6 different people (using Custom Forms), you can send to all 6 attendees individually, to the buyer only, or to both. Set it per event.

What email service does it use?

Whatever your WordPress is configured to use. wp_mail() — so if you have SMTP, SendGrid, Mailgun, Postmark, Amazon SES set up via a plugin like WP Mail SMTP, the check-in email rides through the same pipe as your order confirmations.

Does it work with the Checkinera app?

Yes — that’s the primary check-in path. Also works with the web-based scanner built into the Tickera admin, and with the Bridge for WooCommerce check-in flow.

Can the email include the QR code or PDF ticket?

The ticket itself already went out at purchase. The check-in email is a different beast — a welcome, a thank-you, a map. You can attach anything you want via standard WP mail attachments, but the use case is short and inboxable.

Can I personalize the email?

Yes — you can include attendee, event and ticket details in the message body. Check the add-on documentation for the current list of supported placeholders.

Does it work with the Tickera built-in scanner?

Yes — check-in via the web-based scanner in the Tickera admin triggers the notification the same way as a scan from the Checkinera app. The trigger is the check-in itself, not the device that recorded it.

A scan, an email,
a happier guest. Done.

$29 a year. Unlimited events, unlimited scans, unlimited emails. 0% per-ticket commission, like every Tickera add-on. Or free with the Bundle.